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Document management solutions in
HR and Payroll

Document Management is quickly transforming HR, Payroll and Travel Accounting

HR departments are tasked with managing countless documents involved in recruiting, onboarding, performance reviews and more. Yet HR professionals often get stuck waiting on completed onboarding paperwork, watching the expiration dates of employees’ licenses and certifications, and documenting performance reviews. 

 

You can put all these challenges behind you. We don’t just help you easily store and locate documents, but also to automate repetitive processes and eliminate the important but time-consuming work of HR documentation. Our document management solution can give you back the hours spent collecting and organizing paperwork, so you can focus on the people that matter most.

Heatmap for HR and Payroll processes

Automation potential
HIGH
Automation potential
MEDIUM
HR SERVICES PAYROLL TRAVEL ACCOUNTING
Recruitment supoort Maintenance of Payroll Accounting data Travel master data maintenance
Onboarding process support Payroll preparation taks, Applications, Pension Matters Travel & Expense claim processing
Offboarding process support Vacation calculations, informing and entries into payroll Travel & Expense claim payment processing
Employee master data maintenance Payroll data receipt controls and handling of salary data Travel Accounting data generation
Compensation and benefit administration Salary increases Travel Accounting vs. GL reconciliation
Learning and development Salary Calculation and Payroll Payments Reporting to the Tax Authorities
Vacation & absence notifications Payroll Accounting data generation, Reconciliation & Reporting Archiving

Process examples

HOURS WORKED
RECRUITMENT

Efficient hiring made easy with a Document Management System in HR. Create job postings, efficiently manage the influx of resumés, and use workflow to aggregate feedback from internal stakeholders.

CHECKING VACATION BALANCES
TALENT POOL

Keep track of your talent’s documents with ease and safety. Build a centralized pool of qualified applicants for current and future openings. Search across resumés, cover letters and applications.

PAYROLL TRANSFER AND REPORTS
ONBOARDING

Onboarding employees in the payroll system based on new employee notification forms can be automated. Give employees the best possible start by minimizing busywork and ensuring laptops and other equipment is ready to go on day one.

HOMECARE SERVICE STAFFING
PERFORMANCE REVIEW

Boosting HR efficiency by managing performance reviews with a Document Management System. Monitor each employee’s performance, provide early assessments, and conduct interviews in a structured manner.

CERTIFICATIONS

Streamline certificate management with a Document Management System for efficient employee record keeping. Manage certification applications and renewal reminders for all employees, including trainees.

CLEAN DATA
LEGAL COMPLIANCE

Simplify Your Compliance Efforts: The role of Document Management Systems in meeting legal standards. Keep confidential information safe with access rights and retention policies to comply with HIPAA, GDPR and other legal requirements.